Commonwealth Heads of Government Meeting - Structure

Structure

The core of the CHOGM are the executive sessions, which are the formal gatherings of the heads of government to do business. However, the majority of the important decisions are held not in the main meetings themselves, but at the informal 'retreats': introduced at the second CHOGM, in Ottawa, by Prime Minister of Canada Pierre Trudeau, but reminiscent of the excursions to Chequers or Dorneywood in the days of the Prime Ministers' Conferences. The rules are very strict: allowing the head of the delegation, his or her spouse, and one other person. The additional member can be of any capacity (personal, political, security, etc.), but he or she has only occasional and intermittent access to the head. It is usually at the retreat where, isolated from their advisers, the heads resolve the most intransigent issues: leading to the Gleneagles Agreement in 1977, the Lusaka Declaration in 1979, the Langkawi Declaration in 1989, the Millbrook Programme in 1995, and the Aso Rock Declaration in 2003.

The 'fringe' of civil society organisations, including the Commonwealth Family and local groups, adds a cultural dimension to the event, and brings the CHOGM a higher media profile and greater acceptance by the local population. First officially recognised at Limassol in 1993, these events, spanning a longer period than the meeting itself, have, to an extent, preserved the length of the CHOGM: but only in the cultural sphere. Other meetings, such as those of the Commonwealth Ministerial Action Group, Commonwealth Business Council, and respective foreign ministers, have also dealt with business away from the heads of government themselves.

As the scope of the CHOGM has expanded beyond the meetings of the heads of governments themselves, the CHOGMs have become progressively shorter, and their business more compacted into less time. The 1971 CHOGM lasted for nine days, and the 1977 and 1991 CHOGMs for seven days each. However, Harare's epochal CHOGM was the last to last a week; the 1993 CHOGM lasted for five days, and the contentious 1995 CHOGM for only three-and-a-half, setting a precedent that has lasted since.